Meeting minutes template — and a faster way to fill it in

• Meeting details — date, time, and attendees, so the record is identifiable on its own
• Summary — a short account of what the meeting actually covered
• Key discussion points — the topics raised, listed individually rather than buried in prose
• Decisions — what was actually agreed or resolved
• Action items — what needs to happen next, ideally with an owner and a deadline attached

The template above is simple, but filling it in from a real meeting — replaying a recording, re-reading a transcript, or reconstructing what happened from memory — takes real time, and it's the kind of task that's easy to postpone until the details are already fuzzy. That gap is exactly what Clerune's AI meeting minutes generator is built for: paste or upload your transcript, and Clerune drafts the summary, key points, decisions, and action items in this same structure, as a first draft you review and finalize rather than write from scratch.

• Board and committee meetings — a more formal, complete record of what was decided
• Project and team meetings — often leaning more on tracked action items between check-ins
• Recurring department or operations meetings — a consistent record week over week
• Public and government meetings — see our dedicated guide for council, board, and committee use

What should meeting minutes include?

At minimum: the meeting date, time, and attendees; the topics discussed; the decisions made; and the action items that came out of it, ideally with an owner and a deadline. Some organizations also record the meeting's purpose or agenda and the time it ended.

Are meeting minutes legally required?

That depends on your organization type and jurisdiction — some public bodies and nonprofits have formal minute-keeping requirements, while most teams keep minutes simply because they're useful. Check your own bylaws or local regulations if you need a definitive answer; Clerune doesn't make legal-compliance claims.

Do board meeting minutes need to look different from project meeting minutes?

The core structure — attendees, decisions, action items — stays the same, but a board or committee typically keeps a more formal, complete record of what was decided, while a project team's minutes often lean more heavily on tracking action items and owners between sprints or check-ins.

Can Clerune fill this template in automatically?

Yes — paste or upload a transcript and Clerune's AI drafts the summary, decisions, and action items for you, then composes them into this same structure as editable minutes. See the AI meeting minutes generator for how that works.